The Benefits of OSHA Compliance


With all the possible OSHA violations and potential fines, ensuring OSHA compliance within your company can seem like a daunting task—but it doesn’t have to feel that way.

OSHA compliance can help you reduce your workers’ compensation costs, avoid inspections and eliminate costly fines. It also makes your workplace safer for your employees.

Start with Recordkeeping
Do you have an employee who is responsible for recording all cases of injury or illness? If you don’t, this is a good place to start on your road to OSHA compliance.

Generally, human resources departments are responsible for OSHA compliance, but sometimes this is the safety manager’s responsibility—every company is different. Either way, someone should be responsible for OSHA compliance, as keeping up with new and changing safety regulations can help you avoid accidents and complaints.

Benefits of OSHA Compliance
Complying with OSHA standards can reduce your workers’ compensation costs by helping you eliminate unsafe workplace conditions and making your company a safer place to work.

Compliance also means you are more likely to avoid inspections from an OSHA compliance officer. OSHA regulations state that OSHA can inspect your workplace without notice. But businesses with complaints filed against them have a higher chance of inspection, so your chances are greatly diminished if you’re complaint-free. In the same vein, OSHA compliance can help you avoid costly fines, since you have inspected your workplace and corrected any violations or unsafe conditions. If your workplace is compliant, you are less likely to receive complaints, inspections and any subsequent fines.

Tools You Can Use to Be Ready for OSHA
You should always be ready for OSHA inspections, and tools like an online OSHA log can help you be prepared.

Tracking injuries and incidents in an online OSHA log keeps all the information you need in one place, and can easily be printed to share with employees or any OSHA inspectors who visit.

Plus, by storing all your incident information in an online log, you can easily analyze it to spot trends, benchmark against national data, and isolate potential problem areas based on division, time period or injury type.

Compliance is the Key
Morris & Reynolds Insurance has the tools you need to save time, work more efficiently and keep your workplace compliant with OSHA standards. Contact us today at 305.238.1000. We want your workplace to be as safe as you do.


OSHA Reporting Requirements

OSHA Reporting & Recordkeeping Overview

2015 OSHA Benchmarking Report

OSHA Recordkeeping Forms

OSHA Injury
Recording Flowchart

OSHA Workers’ Rights

OSHA Federal
Penalty Schedule

OSHA Severe Violator Enforcement Program

2015 OSHA Compliance Survey & Accident Investigations

The recordkeeping requirements of the Occupational Safety and Health Act of 1970 apply to private sector employers in all states, the District of Columbia, Puerto Rico, the Virgin Islands, American Samoa, Guam and the Trust Territories of the Pacific Islands.

This summary address question related to OSHA compliance, including recordkeeping, violations, fines and general concerns. The survey, which was conducted in early 2015, was anonymous and was completed by 861 participants.

Click below to read the 2015 OSHA Compliance & Recordkeeping Survey Results:

2015 OSHA Compliance Survey

Accident Investigations
All workplace accidents should be investigated. Learn how to conduct an investigation and analyze and report your findings with this presentation:

Accident Investigations

How I2P2 Could Affect You

The I2P2 would require employers to “find and fix” any kind of workplace hazard regardless of the presence or absence of relevant OSHA regulations.

The Occupational Health and Safety Administration (OSHA) is currently developing a rule that would require employers to implement injury and illness prevention programs (I2P2s) that are tailored to the unique hazards of their workplaces. While details of the rule remain uncertain, its general objective and sources give hints to its general nature.

What Would it Require?
The I2P2 would require employers to “find and fix” any kind of workplace hazard regardless of the presence or absence of relevant OSHA regulations. The rule stems from the current Safety and Health Program Management Guidelines (54 FR 3904-3916), which were published in 1989. The agency will build on these guidelines and on lessons learned from successful approaches and best practices under OSHA’s Voluntary Protection Program (VPP) and Safety and Health Achievement Recognition Program (SHARP), and similar industry and international initiatives.

The proposed I2P2 standard would require employers to develop a plan, with worker participation, to identify the hazards in their worksites and address these hazards before they cause injury, illness or death.

What Will the Rule Look Like?
OSHA has yet to decide on the scope and design of the new rule. However, it has said it will build on the VPP and SHARP programs, consensus standards such as ANSI/AHA Z10 and OHSAS 18001, and state-run programs that have proven to be effective.

What Can I Do to Prepare?
To ensure that you are identifying all hazards in the workplace, take the following actions:

  • Assign roles and responsibilities for safety and health throughout the organization.
  • Evaluate all work activities and processes for hazards.
  • Re-evaluate whenever there are changes in processes, materials or machinery.
  • Routinely conduct on-site inspections. Make all appropriate corrections.
  • Introduce a hazard reporting system for employees.
  • Investigate all accidents and near misses to determine and act upon root causes.

To Whom Will it Apply?
OSHA administrator David Michaels said in a Web chat that the rule is not intended as a substitute for existing OSHA standards; its aim is to promote a shift in culture, which is “needed in this country to effectively address workplace safety and health issues.” I2P2 merely acts as a vehicle for employers to identify hazards – the control of those hazards will be regulated by existing OSHA standards or the General Duty Clause.

When Should I Expect It?
Michaels expressed in 2010 the desire to have the standard in place within three years. However, several steps remain before a rule can be finalized.

More Information
Stay tuned to for the latest news affecting your insurance needs, and stay in close contact to your professional agents and underwriters here at Morris & Reynolds Insurance. We will do our very best to guide you in the right direction, keep you informed and assist you for many years to come.